Business and Law

Proper documentation is need of the hour, which caters the needs of the stakeholders as well as management of the organization. Minutes are the correct recording of business proceedings in a meeting. The minutes are useful for noting down the decisions taken and clarifying the role for their execution. Recording of the minutes requires experience, expertise with alertness by minute taker to understand the meeting proceedings quickly. Recording minutes of a meeting can be a tricky business. Usually, number of meeting attendees starts talking at the same when the meeting becomes a heated debate. The person who is deputed for minutes recording must be very astute at lip reading in gauging, what a person is saying by watching the attendees’ lips movements.

In meeting minutes’ record of the time, date and place, the list of meeting attendees as well as absentees, previous meeting’s minutes and its left out points, agenda points has been made with decisions taken with the next schedule of the meeting. In this modern era, many companies are outsourcing minute taking to highly trained writers who attend meetings, take minutes and save in house staff’s time, stress, and resource. This is how efficient minute taking can be made;

• Minute taker must arrive early in the meeting with plenty of time to setup properly.

• Before and after the meeting you should devote time to review queries with the meeting’s chair and clarifying it on the spot.

• Notes may be written soon after the meeting as the meeting proceeding is still fresh in minute taker’s mind.

• Finalization of the meeting minutes must be made as early as possible, because it is not possible to remember every nick of detail of original meeting and a delay in circulating minutes usually means a delay in taking decisions.

• Allow three hours to create the finished minutes of the meeting for each hour of meeting as a general rule.

A minute taker must leave for him the enough time to prepare, take the minutes, and write up his notes, and set him up for great meeting minutes. There are many ways to record minutes like audio recording, video recording and hand recording. However, superiority is given to hand recording with experience, smartness, alertness of the minute taker.

Microsoft tools are the most commonly used tools in offices as well as in homes. As they are very much user friendly that’s why there are millions of Microsoft tools users around the world. Microsoft Excel is one of the most important tools offered by Microsoft. Every year students from different parts of the world take part in competitions which are conducted to check who the master of using the Microsoft tools is. Same event was organized this year that was conducted in San Diego, California. This event also had a category of World Champion user of Microsoft Excel spreadsheet software.

This year the winner was the British teen Rebecca Rick wood who left behind all the competitors. She is the only non Asian winner this year. In all of the categories except excel 2007 category like word, power point the winners belonged to China, Taiwan, and Malaysia which means that all titles went to Asia. This mega event was organized according to proper plan. There were different tasks which these participants have to complete in order to get the title of champion.  Rebecca is only 15 at the moment and she beat 228000 participants in her category to reach the finals.  At the final session there were 79 finalists in different categories of competition and Rebecca was one to claim the title.  At the final participants were given a task to prepare spreadsheets and they were given a time limit to complete the task. Rebecca successfully completed the given task without any mistake. In Excel 2010 category a Taiwan student claimed the title.  Rebecca success is not limited to this. Last October when the qualifying round was in process she was the highest scorer throughout UK so she really deserved the title.

Rebecca is currently studying in Sawtry Community College and is resident of Cambridgeshire. She got prize money of $5,000 for winning. While she was interviewed about her success she said that she was extremely happy as she never thought that she can win the competition. Because of her interest in It she plans to get It education in future.